Airport Meet-and-Greet for Delegations & Overseas Guests

How does a delegation meet-and-greet at Ben Gurion work?

The process begins long before touchdown. You share the flight details, guest names and headcount, and we build an orderly reception plan: who waits, where, with which sign and for how many vehicles. On the day itself our greeter arrives early, follows the arrivals board and stands in the meeting area with a clear sign carrying your organisation's or guest's name.

From the moment of the meeting, your guests no longer have to think about a thing. The greeter helps with trolleys and luggage, escorts the group through the arrivals hall to the waiting vehicles, and makes sure everyone is seated before departure. That way the delegation begins its visit to Israel with a sense of order, respect and genuine hospitality.

• A personal name sign for your organisation or guest, waiting at the arrivals exit
• Live flight tracking so we are there exactly on time
• Several coordinated vehicles matched to guest and luggage numbers
• Close escort from the arrivals hall all the way to the seat in the car
• A single point of contact for every detail, including booking a Ben Gurion airport taxi

What happens if the flight is delayed or early?

Delays, early arrivals and last-minute changes are part and parcel of international travel, and with us they never become your problem. We track the flight status from the moment of departure and adjust the greeter's arrival time accordingly, so that they are waiting at the exit as your guests come through — neither too early nor too late.

If several flights land at different times, we synchronise between them and coordinate the vehicles so that each group is collected at the right moment. Even when the schedule shifts mid-way, your point of contact receives a running update, and you can stay relaxed and focus on the hosting itself.

How many vehicles will your delegation need?

The number of vehicles depends on the size of the delegation, the amount of luggage and equipment, and whether the guests travel together to one destination or split between different hotels and meetings. We help you plan this ahead: from a single car for a senior guest to a coordinated fleet for a large delegation moving as one.

There is an answer for every scenario — a spacious sedan for a pair of guests, a van for a group with luggage, or several vehicles travelling in an orderly convoy to the same destination. Everything is coordinated so that no one waits alone and no one is crowded, and the delegation arrives together and in comfort.

How do you get a quote and coordinate ahead?

Every meet-and-greet is unique, so the price is set according to your exact needs — the number of guests, the number of vehicles, the destinations and the hours of service. You simply reach out by WhatsApp, phone or the form on our site, share the details, and receive a tailored quote before the delegation even takes off.

We are available for coordination and travel any hour, day or night, until the onset of Shabbat, resuming after it ends. We recommend getting in touch as early as possible so we can reserve the greeter and vehicles for your date. For more on our VIP meet-and-greet service, we will be glad to accompany you from the first coordination to the last journey.